Energy Audit Process

Scope of Work of the Service Provider Who is going to conduct Energy Audit for a Facility

It is expected that the Service Provider will need to perform, but not limited too, some if not all and possibility others tasks to acquire the necessary end results and recommendations a.

1.    Obtain the needed energy billing data from the Concerned Facility manager.

2.    Examine utility bills for the past three years and establish base year consumption for electricity, fuel oil, water, chilled water usage, etc. in terms of energy units (kWh, kW, BTU etc.) and in terms of total Rupees and Rupees per unit for last one year.

3.    Examine all the installations in the high side of the building which are listed here but not limited only to HT, LT Installation, Transformers, VCB, Captive Power Plant and its Auxiliaries, HVAC systems and its auxiliaries, Plumbing installations Lighting and all other installations where energy, water and chilled water is used in terms of there design and utilization.

4.    Examine the procedures and timings of the start stop of the equipment’s and there maintenance procedures & schedules.

5.    Describe the process to determine the base year (averaging, selecting most representative contiguous 12 months, etc.)

6.    Consult with facility personnel to account for any anomalous schedule or operating conditions on billing that could skew the base year representation.

7.    Account for periods of time when equipment was broken or malfunctioning in calculating the base year.

8.    State how future plans for the building may affect the baseline energy and water usage and how the baseline will be adjusted.

9.    List factors that may be adjusted such as cooling degree days, heating degree days, square footage changes, or changes to operating hours.

10.  Review existing energy commodity acquisition practices, and confirm that each facility is on the proper rate tariff.

11.  Provide the average outage in the area and compare same with the building.

12.  Identify potential for reduction of energy consumption and cost at the site, and provide recommendations for further action which may include capital works, maintenance, substitution of fuels, tariff changes.

13.  Submit a detailed report on the basis of the surveys conducted which will include itemized list of recommendations to reduce energy consumption and cost with complete description.

14.  Place the recommendations in priority order using simple payback, benefit : cost ratio or other appropriate criterion. Recommendations would be categorized as follows:

a.    Those easily implemented at little or no cost,

b.    Those requiring capital expenditure with a payback period of less than 3 years, which could lead to 5-20% Energy savings;

c.    Those requiring capital expenditure with a payback period of 3 years or more, which could lead to 21-30 % Energy savings.

Deliverables Which are Expected from the Energy Audit Service Provider

            Deliverables:

1.    The Final Comprehensive report shall not be limited to, but should include the following as minimum:

a.    Provide a list of the energy deficiencies, need and conservation measures proposed for the building, and will provide as a minimum, energy consumption baseline and guaranteed consumption savings, status quo energy baseline cost and guaranteed cost savings, installed project cost, and guaranteed simple payback.

b.    Provide a discussion on each energy deficiency, need or conservation measure that includes an equipment and technical description, detailed information about the energy savings for each ECM, the cost to implement each ECM, Measurement and Verification plan and associated costs for each ECM equipment to be provided for each ECM, O&M impact of the ECM, design criteria, and other considerations.

c.    Provide all the details (detailed spread sheets) collected for carrying out the analysis of the Energy Audit to show the calculations indicating the proposed procedures, installations at no cost, low cost or high cost.

d.    Provide a cost proposal for the all the projects proposed to be installed for achieving the energy savings, including design, specifications, drawings, vendors, labor, and material that will be useful for the contractor appointed for such works.

e.    The proposed projects life cycle cost analysis, pay back periods

f.     A proposed Implementation Strategy that as a minimum should include a milestone schedule, Operation and Maintenance plan, and training plan.

g.    Provide, where applicable, proposed use of real time metering or any other method of monitoring for measurement and verification.  Include costs to accomplish any proposed use of real time metering.

h.    The Energy Audit and hence the report shall comply with all applicable requirements of local or territorial environmental law and BEE guide lines.

2.    The Service Provider shall provide 02 draft copies of the energy audit to the building manager. The draft copies of the energy audit shall be submitted within 07 working days of completion of Energy Audit. On request of the building manager the Service provider shall meet the building the manager to discuss the audit and recommendations of the projects for achieving the energy savings.

3.    The Service Provider will incorporate changes and recommendations from the building manager and finalize the audit report, delivering the final audit report within 30 days of the completion if the site visits.

4.    Along with the Final Audit report the service provider will also provide the report and all relevant related details, spread sheets, drawings, projects details etc in electronic form.

Terms for Service Level Agreement with Energy Audit Service Provider

S. No.	Head	Description	Measure	Deduction
1	Energy Saving Recommendations minimum 20 in number in three categories – Is site specific and would vary from site to site.	Those easily implemented at no cost,  which could lead to Those requiring capital expenditure with a payback period of less than 3 years, which could lead to Those requiring capital expenditure with a payback period of 3 years or more, which could lead to	2~5 % Energy Savings 5-20% Energy savings; 21-30 % Energy savings.	Less recommendations then mentioned here will result in deduction of 10% from  the Invoice.
2	Timely repots	Draft Audit Final Report	07 working days after completion of audit 30 days after completion of the site visits.	10% DEDUCTION FROM THE INVOICE IF DELAYED
3	Comprehensive Final Report	The Final report should be as per the satisfaction of BRHL.	Accuracy of the details mentioned in the report, Appropriateness of the project recommendations, Appropriateness of the energy saving estimates, Accuracy of existing equipment identification and should cover all points mentioned in the deliverables	10% deduction from the invoice if not covered
4	Equipment’s	List of equipment’s as mentioned in the Scope of Work	Failure of use of any equipment’s. (picture of the sensors used must be part of the Report)	10% deduction  from the invoice  if one or more equipment’s as per the list are not used
5	Auditors	BEE Certified Auditors	In charge and List of other Auditors involved in the project with there name and BEE certificate numbers .	No Payment